#DiasporaVote! Privacy Notice

#DiasporaVote! is a factual association under Belgium law. All our activities are designed to inform about and increase the participation of minorities in European politics, in particular the European-Africans. For these activities we sometimes process personal data. We also process personal data to operate this website. In this Privacy Notice you will learn how.

When do we collect your data?

• When you apply for our projects
• When you subscribe for our newsletter
• When you visit our website
• When our partner organisations shares information about you with us

Which personal data and why do we process it?

Personal data is any information about an identified or identifiable person. We may process such data as described further. To organise our projects we may processes following categories of data:

• Names of the potential and actual participants and of our partner.
• Contact details of our potential and actual participants and our partner. These may include email address and phone number.
• Pictures. We always ask all our participants if they want their photo to be published.
• Place of residents and language.
• Politica opinions.
• Gender and disabilities. We may ask for this information to promote equal opportunities. The participants are not required to disclose this information to participate in DiasporaVote projects.

Promote #DiasporaVote! activities

To promote our activities we are very active on social media. We post information, photos and videos on our social media platform about our past, ongoing and future projects. 

Send #DiasporaVote! newsletter

When you subscribe for our newsletter we will ask your name, email address and fields of interest.

Collect website statistic

When you visit our website we collect information via cookies. We only use two type of cookies:

• Strictly necessary cookies ensure that our website functions properly, for example that the information is showed correctly.
• Analytical cookies give us insights about the usage of our website. We use analytic cookies because we may need to provide information about the visitors to our website when we apply for financing and when we report on how we use it.

For further information, visit allaboutcookies.org.

Disclosure of personal data

• We publish the list of the participants on our webpage for each project. We only publish your picture if you consent to it.
• We will share the list of participants and their contact details with the partners of the project, if it is necessary for the partners to reach out to the participants directly.
• We may use your personal data to apply for financing or report on use of the financing. In such cases we will only disclose information about you in aggregated form.

The categories of partners of our projects depend on each event. These may be our partner NGOs, Members of the European Parliament or national parliaments, mentors, European Commission.

Legal basis for the personal data processing

Legal basis refers to the six lawful grounds of personal data processing listed in the Article 6 of the General Data Protection Regulation. Every personal data processing is based on one of these legal grounds. When we process information about your health (see above), we will ask your consent. We will also ask your consent before we publish your photos [and videos]. Other personal data we will process based on our legitimate interest to organise events in order to inform about and increase the participation of minorities, in particular, the European racialised minority, in the European politics.

Storage of personal data processing

Your contact details will be processed only as long as it is necessary for your application, your participation in our events and your alumni activities.

When you agree to stay informed and considered for the participation in our future projects, we will store your information for 2 years after the end of the application deadline. 

Other personal data will be deleted after it is not necessary anymore for the participation in our events, alumni activities, promotion of #DiasporaVote! projects and activities, applying for and reporting on our financing.

When we apply for financing or report about the use of financing, only personal data in aggregated form will be communicated.

Your personal data protection rights

According to the General Data Protection Regulation you have following rights in regards your personal data:

• The right to access
• The right to rectification 
• The right to erasure
• The right to restrict the processing 
• The right to object the processing 
• The right to data portability
  

Don’t forget when we ask for your consent, you have the right to withdraw your consent whenever you want. When you want to exercise your rights or have a question about them, write us an email. When we process your personal data you will never be a subject of automated decision-making, including profiling.

International data transfer

Our website servers are located in the EEA. We don’t actively transfer your personal data outside the EEA. We may, however, use Google products for organisational purposes. Please see information on Google international transfers here.

Privacy notices of other websites

DiasporaVote! website contains links to Facebook, Twitter, YouTube, Instagram. Our privacy statement does not cover processing activities on these websites. Please consult the respective websites to learn about their personal data processing practices.

Changes to our privacy statement

#DiasporaVote! will place any update to its privacy statement on this website. This privacy statement was last updated on [June] 2021. We are just people who are organising the project and so if you think something needs to be updated in the statement, please let us know via email.

Contact details

You can always ask us questions about this privacy statement, the way about how we processes your data, including which information we have on you and when you want to exercise one of your data protection rights by sending us an email.

Complaint data protection authorities

You always have the right to complain about the way how we process your personal data to the Belgian data protection authority or data protection authority of your place of residence, work or place where you felt we didn’t respect your data protection rights. Find contact details of data protection authorities in the EEA here and contact details of the UK data protection authority here.